Top 6 Todoist Alternatives in 2026
Todoist runs out of road when tasks become projects. Teams that need timelines, dependencies or reporting move to a tool built for them. The Pro plan costs $5/user/mo, about $50 a month for a team of ten. None of the tools below is cheaper, so the case for switching is fit, not price. Trello ($5/user/mo) is deliberately simple: boards, lists and cards, with little reporting. Notion ($10/member/mo) keeps docs and tasks in one flexible workspace, and expects you to build your own system. ClickUp ($7/user/mo) packs tasks, docs, whiteboards and time tracking into one app, and can overwhelm a new team.
01Quick Comparison
| Tool | Entry price | Team of 10, per month | Free plan | Value score |
|---|---|---|---|---|
| Trello | $5/user/mo | $50 | Yes | 4.7/5 |
| Notion | $10/member/mo | $100 | Yes | 4.3/5 |
| ClickUp | $7/user/mo | $70 | Yes | 4.7/5 |
| Asana | $10.99/user/mo | $110 | Yes | 4.0/5 |
| Jira | $7.91/user/mo | $79 | Yes | 4.5/5 |
| Monday.com | $9/seat/mo | $90 | Yes | 4.4/5 |
| Todoist (current) | $5/user/mo | $50 | Yes | 4.5/5 |
02The Alternatives
Trello
From$5/user/moTeam of 10$50Value score4.7/5
Compared with Todoist: A team of ten pays about the same as on Todoist ($50 a month); its free plan allows up to 10 collaborators per Workspace.
Trello is the kanban board most people have already used: lists of cards that move left to right as work progresses. Cards hold checklists, due dates, attachments and comments, and Power-Ups and the built-in Butler automation add what the basic board lacks. It takes minutes to learn, and that is the whole point.
- Best for
- Small teams and individuals that prefer Kanban simplicity
- Pricing
- Standard plan, billed annually ($6 billed monthly). Free plan: up to 10 collaborators per Workspace.
- Key features
- Kanban boards and cards, Checklists and due dates, Power-Ups and Butler automation
Where it falls short: Boards do not scale gracefully. Reporting, dependencies and cross-project views are limited, and complex projects end up needing a different tool.
Trello plans and pricing Todoist vs Trello in detail Visit Trello
Notion
From$10/member/moTeam of 10$100Value score4.3/5
Compared with Todoist: A team of ten pays about $100 a month, $50 more than on Todoist; its free plan allows up to 10 external guests.
Notion is a workspace of pages and databases. Notes, wikis and specs sit next to the task lists that reference them, and a project tracker is just a database with board, table, timeline and calendar views. Nothing is prescribed, so a team gets exactly the system it designs.
- Best for
- Teams that combine knowledge management with lightweight project tracking
- Pricing
- Plus plan, billed annually ($12 billed monthly). Free plan: up to 10 external guests.
- Key features
- Docs, databases, and wikis, Project and task databases, Templates and linked views
Where it falls short: It is a toolkit, not a project manager: reporting, dependencies and workload views are thin, and a messy workspace is easy to build.
Notion plans and pricing Notion vs Todoist in detail Visit Notion
ClickUp
From$7/user/moTeam of 10$70Value score4.7/5
Compared with Todoist: A team of ten pays about $70 a month, $20 more than on Todoist; its free plan allows unlimited users with 60MB of storage.
ClickUp tries to replace every other work app: tasks, docs, whiteboards, goals, chat, time tracking and dashboards live in one workspace. Almost everything is configurable, from custom fields and statuses to the hierarchy of spaces, folders and lists. That breadth is the selling point, and it is also why new teams often need a few weeks to settle in.
- Best for
- Teams that want one platform for projects, docs, and operations
- Pricing
- Unlimited plan, billed annually ($10 billed monthly). Free plan: unlimited users with 60MB of storage.
- Key features
- Tasks, docs, whiteboards, and goals, Multiple project views, Native time tracking
Where it falls short: The number of options makes setup a project of its own, and the interface changes often.
ClickUp plans and pricing ClickUp vs Todoist in detail Visit ClickUp
Asana
From$10.99/user/moTeam of 10$110Value score4.0/5
Compared with Todoist: A team of ten pays about $110 a month, $60 more than on Todoist; its free plan allows up to 2 users.
Asana is a work-management tool built around tasks, projects and the people responsible for them. The same project can be viewed as a list, a board, a timeline or a calendar, and portfolios and goals roll individual projects up for managers. It is polished and structured, which is why marketing and operations teams tend to adopt it without much argument.
- Best for
- Mid-size teams that need structured project workflows
- Pricing
- Starter plan, billed annually ($13.49 billed monthly). Free plan: up to 2 users.
- Key features
- Task and subtask management, Timeline view and dependencies, Workflow automation rules
Where it falls short: It charges per seat for nearly everything that makes it good, and it has never been a comfortable home for software teams that want sprints and issue tracking.
Asana plans and pricing Asana vs Todoist in detail Visit Asana
Jira
From$7.91/user/moTeam of 10$79Value score4.5/5
Compared with Todoist: A team of ten pays about $79 a month, $29 more than on Todoist; its free plan allows up to 10 users.
Jira is Atlassian’s issue tracker and the default choice for software teams that work in sprints. Backlogs, scrum and kanban boards, release tracking and configurable workflows are its core, with tight links to code hosts and to Confluence. It can be bent to other kinds of work, but it was designed for engineers and reads that way.
- Best for
- Software teams running agile development and issue tracking
- Pricing
- Standard plan, billed monthly. Free plan: up to 10 users.
- Key features
- Backlogs and sprint planning, Custom issue workflows, Roadmaps and releases
Where it falls short: Configuration is deep enough to need an owner, and non-technical colleagues tend to find it hostile.
Monday.com
From$9/seat/moTeam of 10$90Value score4.4/5
Compared with Todoist: A team of ten pays about $90 a month, $40 more than on Todoist; its free plan allows up to 2 seats and 3 boards.
monday.com calls itself a Work OS: colorful, table-like boards that a team shapes into whatever it needs, from project plans to content calendars to simple CRMs. Automations are written as plain-language recipes, and dashboards pull numbers from several boards at once. It is one of the easiest tools here to get non-technical people to use.
- Best for
- Teams that want a visual, customizable work platform
- Pricing
- Basic plan, billed annually ($12 billed monthly), 3-seat minimum. Free plan: up to 2 seats and 3 boards.
- Key features
- Custom boards and workflow views, Automation recipes, Dashboards and reporting
Where it falls short: Seats are sold in blocks with a minimum, and automation and integration allowances depend on the plan, so the real cost climbs faster than the entry price suggests.
Monday.com plans and pricing Monday.com vs Todoist in detail Visit Monday.com
03FAQ
What is the closest alternative to Todoist?
Trello. Trello is the kanban board most people have already used: lists of cards that move left to right as work progresses. A team of ten pays about the same as on Todoist ($50 a month); its free plan allows up to 10 collaborators per Workspace.
What is the cheapest alternative to Todoist?
Trello: free plan, then $5/user/mo. Standard plan, billed annually ($6 billed monthly). Free plan: up to 10 collaborators per Workspace.
Which Todoist alternatives have a free plan?
Trello, Notion, ClickUp, Asana, Jira and Monday.com. Free plans differ a lot in what they limit, so check the plan tables on each tool’s pricing page.
Is Todoist still worth using?
Yes, if you mostly need a shared task list, not a project-management system. Its strength is capturing and organizing tasks with almost no friction, for one person or a handful. The weakness: there are no Gantt charts, dependencies or workload views, and reporting is minimal.
04Bottom Line
If cost is why you are leaving Todoist, start with Trello. It is also the closest to Todoist in how it works. And if Todoist never did enough, ClickUp goes deepest.