ClickUp vs Todoist: Which Is Better in 2026?
ClickUp tries to replace every other work app: tasks, docs, whiteboards, goals, chat, time tracking and dashboards live in one workspace. Todoist is a to-do list that scales up to small teams. ClickUp’s strength is fitting many tools’ worth of features into one subscription, with a free plan generous enough to run a small team; Todoist’s is capturing and organizing tasks with almost no friction, for one person or a handful.
01Pricing
ClickUp: the Unlimited plan costs $7/user/mo, about $70 a month for a team of ten. Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. At ten people Todoist is cheaper by about $20 a month, or $240 a year. ClickUp has a free plan (unlimited users with 60MB of storage). Todoist has a free plan (5 personal projects with 5 people on each).
| Team size | ClickUp | Todoist |
|---|---|---|
| 5 users | $35 | $25 |
| 10 users | $70 | $50 |
| 25 users | $175 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 60MB storage; Unlimited users; 5 active automation rules; 100 automation executions per month | |
| Unlimited | $7/user | $10/user | 500 active automation rules; 1,000 automation executions per month | Unlimited storage; Unlimited Spaces, Folders, and Forms; Unlimited Gantt charts; Native time tracking |
| Business | $12/user | $19/user | 5,000 automation executions per month | Unlimited dashboards with advanced cards; Unlimited message history; Mind maps; Private whiteboards |
| Enterprise | Custom | Custom | 250,000 automation executions per month | Enterprise permissions and governance; Unlimited custom roles; SAML SSO; Audit log |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. ClickUp pricing and Todoist pricing have the full detail.
02The Two Tools
ClickUp
ClickUp tries to replace every other work app: tasks, docs, whiteboards, goals, chat, time tracking and dashboards live in one workspace. Almost everything is configurable, from custom fields and statuses to the hierarchy of spaces, folders and lists. That breadth is the selling point, and it is also why new teams often need a few weeks to settle in.
- Best at
- Fitting many tools’ worth of features into one subscription, with a free plan generous enough to run a small team.
- Falls short
- The number of options makes setup a project of its own, and the interface changes often.
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Either | ClickUp: One subscription can cover tasks, docs and time tracking, if someone is willing to set it up. Todoist: Enough for a small team whose work is a shared list of tasks. |
| Enterprise | ClickUp | Offers enterprise controls at a lower price, with more configuration work to keep workspaces consistent. |
| Freelancers | Todoist | A quick personal task list that costs little and needs no setup. |
| Startups | ClickUp | Covers tasks, docs and goals on one bill, which suits a team that cannot afford five subscriptions. |
| Remote Teams | ClickUp | Docs, chat and tasks in one app cut down on tool switching across time zones. |
04Verdict
Choose ClickUp if you want one app for tasks, docs and reporting and are willing to spend time configuring it. Choose Todoist if you mostly need a shared task list, not a project-management system.
05FAQ
Is ClickUp or Todoist cheaper?
For a team of ten, ClickUp comes to about $70 a month and Todoist to about $50. Prices are per month on annual billing.
Do ClickUp and Todoist have free plans?
ClickUp has a free plan (unlimited users with 60MB of storage). Todoist has a free plan (5 personal projects with 5 people on each).
Which is easier to learn, ClickUp or Todoist?
Todoist is quick to set up; ClickUp is demanding to set up. The number of options makes setup a project of its own, and the interface changes often.
Which is better for enterprise, ClickUp or Todoist?
ClickUp. Offers enterprise controls at a lower price, with more configuration work to keep workspaces consistent.