Monday.com vs Todoist: Which Is Better in 2026?
monday.com calls itself a Work OS: colorful, table-like boards that a team shapes into whatever it needs, from project plans to content calendars to simple CRMs. Todoist is a to-do list that scales up to small teams. Monday.com’s strength is letting a team build its own workflow without anyone learning a project-management method first; Todoist’s is capturing and organizing tasks with almost no friction, for one person or a handful.
01Pricing
Monday.com: the Basic plan costs $9/seat/mo, about $90 a month for a team of ten (there is a 3-seat minimum). Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. At ten people Todoist is cheaper by about $40 a month, or $480 a year. Monday.com has a free plan (up to 2 seats and 3 boards). Todoist has a free plan (5 personal projects with 5 people on each).
| Team size | Monday.com | Todoist |
|---|---|---|
| 5 users | $45 | $25 |
| 10 users | $90 | $50 |
| 25 users | $225 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 2 seats; Up to 3 boards; Up to 3 Docs; 8 column types | |
| Basic † | $9/seat | $12/seat | 3-seat minimum | Unlimited free viewers; Unlimited items; Basic AI; Sidekick AI assistant |
| Standard † | $12/seat | $14/seat | 3-seat minimum; 250 automation actions per month; 3 workflows | Timeline and Gantt views; Calendar view; Guest access; AI meeting notetaker |
| Pro † | $19/seat | $24/seat | 3-seat minimum; 25,000 automation actions per month; 20 workflows | Private boards and docs; Advanced board views; Time tracking; AI workflow builder |
| Enterprise | Custom | Custom | 250,000 automation actions per month; 250 workflows | Portfolio management; Resource management; Multi-level permissions; 99.9% uptime SLA |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Monday.com pricing and Todoist pricing have the full detail.
02The Two Tools
Monday.com
monday.com calls itself a Work OS: colorful, table-like boards that a team shapes into whatever it needs, from project plans to content calendars to simple CRMs. Automations are written as plain-language recipes, and dashboards pull numbers from several boards at once. It is one of the easiest tools here to get non-technical people to use.
- Best at
- Letting a team build its own workflow without anyone learning a project-management method first.
- Falls short
- Seats are sold in blocks with a minimum, and automation and integration allowances depend on the plan, so the real cost climbs faster than the entry price suggests.
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Monday.com | Non-technical staff can shape boards to their own process, though the seat minimum raises the entry cost. |
| Enterprise | Monday.com | Scales to many departments, though governance needs attention once every team builds its own boards. |
| Freelancers | Todoist | A quick personal task list that costs little and needs no setup. |
| Startups | Monday.com | Easy for operations and marketing hires to adopt; watch the seat minimum. |
| Remote Teams | Monday.com | Dashboards and status columns make progress visible without a status meeting. |
04Verdict
Choose Monday.com if you want a visual, flexible workspace that non-technical teams adopt quickly. Choose Todoist if you mostly need a shared task list, not a project-management system.
05FAQ
Is Monday.com or Todoist cheaper?
For a team of ten, Monday.com comes to about $90 a month and Todoist to about $50. Prices are per month on annual billing.
Do Monday.com and Todoist have free plans?
Monday.com has a free plan (up to 2 seats and 3 boards). Todoist has a free plan (5 personal projects with 5 people on each).
Which is easier to learn, Monday.com or Todoist?
Todoist is quick to set up; Monday.com is moderately involved to set up. Seats are sold in blocks with a minimum, and automation and integration allowances depend on the plan, so the real cost climbs faster than the entry price suggests.
Which is better for enterprise, Monday.com or Todoist?
Monday.com. Scales to many departments, though governance needs attention once every team builds its own boards.