Notion vs Todoist: Which Is Better in 2026?
Notion is a workspace of pages and databases. Todoist is a to-do list that scales up to small teams. Notion’s strength is keeping documentation and the work it describes in one place; Todoist’s is capturing and organizing tasks with almost no friction, for one person or a handful.
01Pricing
Notion: the Plus plan costs $10/member/mo, about $100 a month for a team of ten. Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. At ten people Todoist is cheaper by about $50 a month, or $600 a year. Notion has a free plan (up to 10 external guests). Todoist has a free plan (5 personal projects with 5 people on each).
| Team size | Notion | Todoist |
|---|---|---|
| 5 users | $50 | $25 |
| 10 users | $100 | $50 |
| 25 users | $250 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 10 external guests; File uploads up to 5 MB; 7-day page history | |
| Plus † | $10/member | $12/member | 30-day page history | Unlimited file uploads; Unlimited guests; Custom forms and sites; Unlimited charts |
| Business † | $20/member | $24/member | 90-day page history | Notion Agent; AI Meeting Notes; Enterprise Search (Beta); SAML SSO |
| Enterprise | Custom | Custom | Unlimited page history | Zero data retention with LLM providers; User provisioning (SCIM); Advanced security controls; Audit log |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Notion pricing and Todoist pricing have the full detail.
02The Two Tools
Notion
Notion is a workspace of pages and databases. Notes, wikis and specs sit next to the task lists that reference them, and a project tracker is just a database with board, table, timeline and calendar views. Nothing is prescribed, so a team gets exactly the system it designs.
- Best at
- Keeping documentation and the work it describes in one place.
- Falls short
- It is a toolkit, not a project manager: reporting, dependencies and workload views are thin, and a messy workspace is easy to build.
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Either | Notion: Doubles as the company wiki, so a small team maintains one workspace instead of two. Todoist: Enough for a small team whose work is a shared list of tasks. |
| Enterprise | Neither | Neither is a natural fit for enterprise. |
| Freelancers | Either | Notion: Client notes, proposals and task lists live in one workspace, and the free plan suits one person. Todoist: A quick personal task list that costs little and needs no setup. |
| Startups | Notion | Wiki, specs and task tracking in one place, and most early hires already know it. |
| Remote Teams | Notion | A shared wiki gives a distributed team one written source of truth next to its tasks. |
04Verdict
Choose Notion if you want your docs and your tasks in one place and are happy to design your own system. Choose Todoist if you mostly need a shared task list, not a project-management system.
05FAQ
Is Notion or Todoist cheaper?
For a team of ten, Notion comes to about $100 a month and Todoist to about $50. Prices are per month on annual billing.
Do Notion and Todoist have free plans?
Notion has a free plan (up to 10 external guests). Todoist has a free plan (5 personal projects with 5 people on each).
Which is easier to learn, Notion or Todoist?
Todoist is quick to set up; Notion is moderately involved to set up. It is a toolkit, not a project manager: reporting, dependencies and workload views are thin, and a messy workspace is easy to build.
Which is better for startups, Notion or Todoist?
Notion. Wiki, specs and task tracking in one place, and most early hires already know it.