Asana vs Todoist: Which Is Better in 2026?
Asana is a work-management tool built around tasks, projects and the people responsible for them. Todoist is a to-do list that scales up to small teams. Asana’s strength is keeping cross-functional work visible: who owns what, by when, and how projects add up to goals; Todoist’s is capturing and organizing tasks with almost no friction, for one person or a handful.
01Pricing
Asana: the Starter plan costs $10.99/user/mo, about $110 a month for a team of ten. Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. At ten people Todoist is cheaper by about $60 a month, or $719 a year. Asana has a free plan (up to 2 users). Todoist has a free plan (5 personal projects with 5 people on each).
| Team size | Asana | Todoist |
|---|---|---|
| 5 users | $55 | $25 |
| 10 users | $110 | $50 |
| 25 users | $275 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 2 users; Unlimited tasks and projects; 100MB max per file | |
| Starter | $10.99/user | $13.49/user | Timeline and Gantt views; Reporting dashboards; Unlimited automations; Forms with custom fields | |
| Advanced | $24.99/user | $30.49/user | Unlimited portfolios; Goals and resource management; Approvals and proofing; Forms branching and customization | |
| Enterprise | Custom | Custom | SAML authentication; User provisioning (SCIM); Capacity planning; Service accounts | |
| Enterprise+ | Custom | Custom | SIEM integration; Data residency; Audit logs |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Asana pricing and Todoist pricing have the full detail.
02The Two Tools
Asana
Asana is a work-management tool built around tasks, projects and the people responsible for them. The same project can be viewed as a list, a board, a timeline or a calendar, and portfolios and goals roll individual projects up for managers. It is polished and structured, which is why marketing and operations teams tend to adopt it without much argument.
- Best at
- Keeping cross-functional work visible: who owns what, by when, and how projects add up to goals.
- Falls short
- It charges per seat for nearly everything that makes it good, and it has never been a comfortable home for software teams that want sprints and issue tracking.
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Either | Asana: Gives a growing company structure without needing an administrator, at a per-seat price that adds up. Todoist: Enough for a small team whose work is a shared list of tasks. |
| Enterprise | Asana | Portfolios and goals connect team projects to company objectives, and adoption outside engineering is strong. |
| Freelancers | Todoist | A quick personal task list that costs little and needs no setup. |
| Startups | Asana | A sound choice once the company has non-engineering teams to coordinate. |
| Remote Teams | Asana | Clear ownership and due dates on every task reduce the need to ask who is doing what. |
04Verdict
Choose Asana if you want structure that non-technical teams will actually keep up to date. Choose Todoist if you mostly need a shared task list, not a project-management system.
05FAQ
Is Asana or Todoist cheaper?
For a team of ten, Asana comes to about $110 a month and Todoist to about $50. Prices are per month on annual billing.
Do Asana and Todoist have free plans?
Asana has a free plan (up to 2 users). Todoist has a free plan (5 personal projects with 5 people on each).
Which is easier to learn, Asana or Todoist?
Todoist is quick to set up; Asana is moderately involved to set up. It charges per seat for nearly everything that makes it good, and it has never been a comfortable home for software teams that want sprints and issue tracking.
Which is better for enterprise, Asana or Todoist?
Asana. Portfolios and goals connect team projects to company objectives, and adoption outside engineering is strong.