Todoist vs Trello: Which Is Better in 2026?
Todoist is a to-do list that scales up to small teams. Trello is the kanban board most people have already used: lists of cards that move left to right as work progresses. Todoist’s strength is capturing and organizing tasks with almost no friction, for one person or a handful; Trello’s is simple, visible tracking for small teams and straightforward processes.
01Pricing
Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. Trello: the Standard plan costs $5/user/mo, about $50 a month for a team of ten. At ten people the two cost about the same. Todoist has a free plan (5 personal projects with 5 people on each). Trello has a free plan (up to 10 collaborators per Workspace).
| Team size | Todoist | Trello |
|---|---|---|
| 5 users | $25 | $25 |
| 10 users | $50 | $50 |
| 25 users | $125 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 10 collaborators per Workspace; Up to 10 boards per Workspace; 250 Workspace command runs per month; Unlimited cards | |
| Standard | $5/user | $6/user | 1,000 Workspace command runs per month; 250MB per file | Unlimited boards; AI features; Planner; Card mirroring |
| Premium | $10/user | $12.50/user | Unlimited Workspace command runs | Calendar, Timeline, Table, Dashboard, Map views; Workspace-level templates; Collections; Observers |
| Enterprise | $17.50/user | n/a | Billed annually only ($210.00 per user per year) | Unlimited Workspaces; Organization-wide permissions; Multi-board guests; Power-Up administration |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Todoist pricing and Trello pricing have the full detail.
02The Two Tools
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
Trello
Trello is the kanban board most people have already used: lists of cards that move left to right as work progresses. Cards hold checklists, due dates, attachments and comments, and Power-Ups and the built-in Butler automation add what the basic board lacks. It takes minutes to learn, and that is the whole point.
- Best at
- Simple, visible tracking for small teams and straightforward processes.
- Falls short
- Boards do not scale gracefully. Reporting, dependencies and cross-project views are limited, and complex projects end up needing a different tool.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Trello | Free to start and understood in minutes, which matters when nobody has time to run a rollout. |
| Enterprise | Neither | Neither is a natural fit for enterprise. |
| Freelancers | Either | Todoist: A quick personal task list that costs little and needs no setup. Trello: A free board per client is often all the structure solo work needs. |
| Startups | Trello | Good enough until the work gets complicated, and free to start. |
| Remote Teams | Trello | A board shows the state of work at a glance to anyone, in any time zone. |
04Verdict
Choose Todoist if you mostly need a shared task list, not a project-management system. Choose Trello if you want a board everyone understands on day one.
05FAQ
Is Todoist or Trello cheaper?
For a team of ten, Todoist comes to about $50 a month and Trello to about $50. Prices are per month on annual billing.
Do Todoist and Trello have free plans?
Todoist has a free plan (5 personal projects with 5 people on each). Trello has a free plan (up to 10 collaborators per Workspace).
Which is easier to learn, Todoist or Trello?
There is little between them: both are quick to set up.
Which is better for small business, Todoist or Trello?
Trello. Free to start and understood in minutes, which matters when nobody has time to run a rollout.