Teamwork vs Todoist: Which Is Better in 2026?
Teamwork is built for companies that do work for clients. Todoist is a to-do list that scales up to small teams. Teamwork’s strength is tying project delivery to hours and budgets, so an agency can see whether a job is profitable; Todoist’s is capturing and organizing tasks with almost no friction, for one person or a handful.
01Pricing
Teamwork: the Basics plan costs $9.99/user/mo, about $100 a month for a team of ten (there is a 3-seat minimum). Todoist: the Pro plan costs $5/user/mo, about $50 a month for a team of ten. At ten people Todoist is cheaper by about $50 a month, or $599 a year. Teamwork has a free plan (up to 5 users and 5 projects). Todoist has a free plan (5 personal projects with 5 people on each).
| Team size | Teamwork | Todoist |
|---|---|---|
| 5 users | $50 | $25 |
| 10 users | $100 | $50 |
| 25 users | $250 | $125 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 5 users; Up to 5 projects; 100 MB storage; 100 automations | |
| Basics | $9.99/user | n/a | 3-seat minimum; 300 projects; 100 GB storage; 5,000 automations | Unlimited templates; Billable time tracking and reporting; Gantt, Table, List, Board views |
| Accelerate | $24.99/user | n/a | 5-seat minimum; 600 projects; 250 GB storage; 20,000 automations | Smart intake forms; Workload and capacity planning; Time budgets; Client invoicing |
| Optimize | Custom | Custom | Unlimited projects; 500 GB storage; 100,000 automations | Quotes; CRM-to-projects workflow; Resource scheduling by role/skill; Profitability insights |
| Enterprise | Custom | Custom | Unlimited projects; 1,000 GB storage; 100,000 automations | Advanced security enforcement; Single Sign-On; Dedicated success manager; Priority support |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 5 personal projects; 5 people per project; 5 MB file uploads; 3 filter views | |
| Pro † | $5/user | $7/user | 300 personal projects; 100 MB file uploads; 150 filter views | Calendar layout; Task duration; Custom reminders; Unlimited activity history |
| Business † | $8/user | $10/user | Up to 500 team projects; 250 people per team project; Up to 1,000 team members | Shared team workspace; Shared templates; Team activity logs; Team roles and permissions |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Teamwork pricing and Todoist pricing have the full detail.
02The Two Tools
Teamwork
Teamwork is built for companies that do work for clients. Projects sit alongside time tracking, budgets, billing and resource scheduling, and clients can be given their own access to follow along. It is a delivery tool for agencies and consultancies first, and a general project manager second.
- Best at
- Tying project delivery to hours and budgets, so an agency can see whether a job is profitable.
- Falls short
- It is more than an internal team needs, and the interface is busier than lighter tools.
Todoist
Todoist is a to-do list that scales up to small teams. Tasks are typed in plain language, sorted into projects, and filtered by labels, priorities and due dates, with boards and calendars as alternative views. It is quick and unobtrusive, and it does not pretend to be a full project manager.
- Best at
- Capturing and organizing tasks with almost no friction, for one person or a handful.
- Falls short
- There are no Gantt charts, dependencies or workload views, and reporting is minimal.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Either | Teamwork: The right choice when the business bills clients by the hour. Todoist: Enough for a small team whose work is a shared list of tasks. |
| Enterprise | Neither | Neither is a natural fit for enterprise. |
| Freelancers | Todoist | A quick personal task list that costs little and needs no setup. |
| Startups | Neither | Neither is a natural fit for startups. |
| Remote Teams | Neither | Neither is a natural fit for remote teams. |
04Verdict
Choose Teamwork if you bill clients for your time and want projects, hours and budgets in one system. Choose Todoist if you mostly need a shared task list, not a project-management system.
05FAQ
Is Teamwork or Todoist cheaper?
For a team of ten, Teamwork comes to about $100 a month and Todoist to about $50. Prices are per month on annual billing.
Do Teamwork and Todoist have free plans?
Teamwork has a free plan (up to 5 users and 5 projects). Todoist has a free plan (5 personal projects with 5 people on each).
Which is easier to learn, Teamwork or Todoist?
Todoist is quick to set up; Teamwork is moderately involved to set up. It is more than an internal team needs, and the interface is busier than lighter tools.
Which is better for freelancers, Teamwork or Todoist?
Todoist. A quick personal task list that costs little and needs no setup.