Top 6 Smartsheet Alternatives in 2026
Smartsheet looks dated next to newer tools, and day-to-day task collaboration is not what it does best. Teams leave when they want something people enjoy opening. The Pro plan costs $9/member/mo, about $90 a month for a team of ten. At that size, 2 of the 6 tools below cost less. Wrike ($10/user/mo) handles intake, approvals and resource planning for large teams, at the cost of a dense interface. Monday.com ($9/seat/mo) is visual and flexible enough for non-technical teams to shape themselves, with a seat minimum that raises the real price. Asana ($10.99/user/mo) gives non-technical teams structured projects, timelines and portfolios, at a higher per-seat price than most.
01Quick Comparison
| Tool | Entry price | Team of 10, per month | Free plan | Value score |
|---|---|---|---|---|
| Wrike | $10/user/mo | $100 | Yes | 3.9/5 |
| Monday.com | $9/seat/mo | $90 | Yes | 4.4/5 |
| Asana | $10.99/user/mo | $110 | Yes | 4.0/5 |
| ClickUp | $7/user/mo | $70 | Yes | 4.7/5 |
| Jira | $7.91/user/mo | $79 | Yes | 4.5/5 |
| Notion | $10/member/mo | $100 | Yes | 4.3/5 |
| Smartsheet (current) | $9/member/mo | $90 | No | 4.1/5 |
02The Alternatives
Wrike
From$10/user/moTeam of 10$100Value score3.9/5
Compared with Smartsheet: A team of ten pays about $100 a month, $10 more than on Smartsheet; it has a free plan, which Smartsheet does not.
Wrike is work management for large and process-heavy teams. Request forms feed custom workflows, Gantt charts and workload views handle scheduling, and built-in proofing and approvals suit marketing and professional-services groups. It is configurable in ways that reward a dedicated administrator.
- Best for
- Operations and marketing teams that need advanced control
- Pricing
- Team plan, billed annually, 2-seat minimum, up to 15 users. Free plan: 2 GB of storage per account.
- Key features
- Project planning and custom workflows, Resource management, Request forms
Where it falls short: The interface is dense, setup takes effort, and the more valuable features sit on higher tiers.
Wrike plans and pricing Smartsheet vs Wrike in detail Visit Wrike
Monday.com
From$9/seat/moTeam of 10$90Value score4.4/5
Compared with Smartsheet: A team of ten pays about the same as on Smartsheet ($90 a month); it has a free plan, which Smartsheet does not.
monday.com calls itself a Work OS: colorful, table-like boards that a team shapes into whatever it needs, from project plans to content calendars to simple CRMs. Automations are written as plain-language recipes, and dashboards pull numbers from several boards at once. It is one of the easiest tools here to get non-technical people to use.
- Best for
- Teams that want a visual, customizable work platform
- Pricing
- Basic plan, billed annually ($12 billed monthly), 3-seat minimum. Free plan: up to 2 seats and 3 boards.
- Key features
- Custom boards and workflow views, Automation recipes, Dashboards and reporting
Where it falls short: Seats are sold in blocks with a minimum, and automation and integration allowances depend on the plan, so the real cost climbs faster than the entry price suggests.
Monday.com plans and pricing Monday.com vs Smartsheet in detail Visit Monday.com
Asana
From$10.99/user/moTeam of 10$110Value score4.0/5
Compared with Smartsheet: A team of ten pays about $110 a month, $20 more than on Smartsheet; it has a free plan, which Smartsheet does not.
Asana is a work-management tool built around tasks, projects and the people responsible for them. The same project can be viewed as a list, a board, a timeline or a calendar, and portfolios and goals roll individual projects up for managers. It is polished and structured, which is why marketing and operations teams tend to adopt it without much argument.
- Best for
- Mid-size teams that need structured project workflows
- Pricing
- Starter plan, billed annually ($13.49 billed monthly). Free plan: up to 2 users.
- Key features
- Task and subtask management, Timeline view and dependencies, Workflow automation rules
Where it falls short: It charges per seat for nearly everything that makes it good, and it has never been a comfortable home for software teams that want sprints and issue tracking.
Asana plans and pricing Asana vs Smartsheet in detail Visit Asana
ClickUp
From$7/user/moTeam of 10$70Value score4.7/5
Compared with Smartsheet: A team of ten pays about $70 a month, $20 less than on Smartsheet; it has a free plan, which Smartsheet does not.
ClickUp tries to replace every other work app: tasks, docs, whiteboards, goals, chat, time tracking and dashboards live in one workspace. Almost everything is configurable, from custom fields and statuses to the hierarchy of spaces, folders and lists. That breadth is the selling point, and it is also why new teams often need a few weeks to settle in.
- Best for
- Teams that want one platform for projects, docs, and operations
- Pricing
- Unlimited plan, billed annually ($10 billed monthly). Free plan: unlimited users with 60MB of storage.
- Key features
- Tasks, docs, whiteboards, and goals, Multiple project views, Native time tracking
Where it falls short: The number of options makes setup a project of its own, and the interface changes often.
ClickUp plans and pricing ClickUp vs Smartsheet in detail Visit ClickUp
Jira
From$7.91/user/moTeam of 10$79Value score4.5/5
Compared with Smartsheet: A team of ten pays about $79 a month, $11 less than on Smartsheet; it has a free plan, which Smartsheet does not.
Jira is Atlassian’s issue tracker and the default choice for software teams that work in sprints. Backlogs, scrum and kanban boards, release tracking and configurable workflows are its core, with tight links to code hosts and to Confluence. It can be bent to other kinds of work, but it was designed for engineers and reads that way.
- Best for
- Software teams running agile development and issue tracking
- Pricing
- Standard plan, billed monthly. Free plan: up to 10 users.
- Key features
- Backlogs and sprint planning, Custom issue workflows, Roadmaps and releases
Where it falls short: Configuration is deep enough to need an owner, and non-technical colleagues tend to find it hostile.
Jira plans and pricing Jira vs Smartsheet in detail Visit Jira
Notion
From$10/member/moTeam of 10$100Value score4.3/5
Compared with Smartsheet: A team of ten pays about $100 a month, $10 more than on Smartsheet; it has a free plan, which Smartsheet does not.
Notion is a workspace of pages and databases. Notes, wikis and specs sit next to the task lists that reference them, and a project tracker is just a database with board, table, timeline and calendar views. Nothing is prescribed, so a team gets exactly the system it designs.
- Best for
- Teams that combine knowledge management with lightweight project tracking
- Pricing
- Plus plan, billed annually ($12 billed monthly). Free plan: up to 10 external guests.
- Key features
- Docs, databases, and wikis, Project and task databases, Templates and linked views
Where it falls short: It is a toolkit, not a project manager: reporting, dependencies and workload views are thin, and a messy workspace is easy to build.
Notion plans and pricing Notion vs Smartsheet in detail Visit Notion
03FAQ
What is the closest alternative to Smartsheet?
Wrike. Wrike is work management for large and process-heavy teams. A team of ten pays about $100 a month, $10 more than on Smartsheet; it has a free plan, which Smartsheet does not.
What is the cheapest alternative to Smartsheet?
ClickUp: free plan, then $7/user/mo. Unlimited plan, billed annually ($10 billed monthly). Free plan: unlimited users with 60MB of storage.
Which Smartsheet alternatives have a free plan?
Wrike, Monday.com, Asana, ClickUp, Jira and Notion. Free plans differ a lot in what they limit, so check the plan tables on each tool’s pricing page.
Is Smartsheet still worth using?
Yes, if you run a project office that lives in spreadsheets and needs roll-up reporting. Its strength is portfolio-level planning and reporting in a format finance and operations already understand. The weakness: it still feels like a spreadsheet, collaboration is less fluid than in newer tools, and capabilities such as resource management cost extra.
04Bottom Line
If cost is why you are leaving Smartsheet, start with ClickUp. If you want the least disruption, Wrike is the closest in spirit: it handles intake, approvals and resource planning for large teams, at the cost of a dense interface. If you would rather simplify, Monday.com is the easiest of the group to adopt.