Notion vs Teamwork: Which Is Better in 2026?
Notion is a workspace of pages and databases. Teamwork is built for companies that do work for clients. Notion’s strength is keeping documentation and the work it describes in one place; Teamwork’s is tying project delivery to hours and budgets, so an agency can see whether a job is profitable.
01Pricing
Notion: the Plus plan costs $10/member/mo, about $100 a month for a team of ten. Teamwork: the Basics plan costs $9.99/user/mo, about $100 a month for a team of ten (there is a 3-seat minimum). At ten people the two cost about the same. Notion has a free plan (up to 10 external guests). Teamwork has a free plan (up to 5 users and 5 projects).
| Team size | Notion | Teamwork |
|---|---|---|
| 5 users | $50 | $50 |
| 10 users | $100 | $100 |
| 25 users | $250 | $250 |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | 10 external guests; File uploads up to 5 MB; 7-day page history | |
| Plus † | $10/member | $12/member | 30-day page history | Unlimited file uploads; Unlimited guests; Custom forms and sites; Unlimited charts |
| Business † | $20/member | $24/member | 90-day page history | Notion Agent; AI Meeting Notes; Enterprise Search (Beta); SAML SSO |
| Enterprise | Custom | Custom | Unlimited page history | Zero data retention with LLM providers; User provisioning (SCIM); Advanced security controls; Audit log |
| Plan | Billed annually | Billed monthly | Limits | Adds |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 5 users; Up to 5 projects; 100 MB storage; 100 automations | |
| Basics | $9.99/user | n/a | 3-seat minimum; 300 projects; 100 GB storage; 5,000 automations | Unlimited templates; Billable time tracking and reporting; Gantt, Table, List, Board views |
| Accelerate | $24.99/user | n/a | 5-seat minimum; 600 projects; 250 GB storage; 20,000 automations | Smart intake forms; Workload and capacity planning; Time budgets; Client invoicing |
| Optimize | Custom | Custom | Unlimited projects; 500 GB storage; 100,000 automations | Quotes; CRM-to-projects workflow; Resource scheduling by role/skill; Profitability insights |
| Enterprise | Custom | Custom | Unlimited projects; 1,000 GB storage; 100,000 automations | Advanced security enforcement; Single Sign-On; Dedicated success manager; Priority support |
Prices are per month on annual billing. † marks prices taken from the vendor’s documentation or page data instead of its visible pricing page. Notion pricing and Teamwork pricing have the full detail.
02The Two Tools
Notion
Notion is a workspace of pages and databases. Notes, wikis and specs sit next to the task lists that reference them, and a project tracker is just a database with board, table, timeline and calendar views. Nothing is prescribed, so a team gets exactly the system it designs.
- Best at
- Keeping documentation and the work it describes in one place.
- Falls short
- It is a toolkit, not a project manager: reporting, dependencies and workload views are thin, and a messy workspace is easy to build.
Teamwork
Teamwork is built for companies that do work for clients. Projects sit alongside time tracking, budgets, billing and resource scheduling, and clients can be given their own access to follow along. It is a delivery tool for agencies and consultancies first, and a general project manager second.
- Best at
- Tying project delivery to hours and budgets, so an agency can see whether a job is profitable.
- Falls short
- It is more than an internal team needs, and the interface is busier than lighter tools.
03Which Fits Your Situation
| If you are | Better fit | Why |
|---|---|---|
| Small Business | Either | Notion: Doubles as the company wiki, so a small team maintains one workspace instead of two. Teamwork: The right choice when the business bills clients by the hour. |
| Enterprise | Neither | Neither is a natural fit for enterprise. |
| Freelancers | Notion | Client notes, proposals and task lists live in one workspace, and the free plan suits one person. |
| Startups | Notion | Wiki, specs and task tracking in one place, and most early hires already know it. |
| Remote Teams | Notion | A shared wiki gives a distributed team one written source of truth next to its tasks. |
04Verdict
Choose Notion if you want your docs and your tasks in one place and are happy to design your own system. Choose Teamwork if you bill clients for your time and want projects, hours and budgets in one system.
05FAQ
Is Notion or Teamwork cheaper?
For a team of ten, Notion comes to about $100 a month and Teamwork to about $100. Prices are per month on annual billing.
Do Notion and Teamwork have free plans?
Notion has a free plan (up to 10 external guests). Teamwork has a free plan (up to 5 users and 5 projects).
Which is easier to learn, Notion or Teamwork?
There is little between them: both are moderately involved to set up.
Which is better for startups, Notion or Teamwork?
Notion. Wiki, specs and task tracking in one place, and most early hires already know it.